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The position of City Secretary is a statutory position required by State law

The City Secretary’s duties consists of:

  • serving as the Elections administrator for the City;
  • properly giving notice of and attending all official public meetings of the City Council;
  • serving as the primary point of contact for citizens wishing to address concerns or complaints regarding City Services;
  • providing staff support to the City Council;
  • preparing and distributing City Council agenda and support material;
  • attending every meeting of the City Council and keeping accurate minutes of the proceedings of the City Council;
  • administering oaths of office;
  • validating and certifying petitions;
  • coordinating the appointment process to the City’s boards, committees, and commissions;
  • accepting lawsuits and claims filed against the City;
  • managing publication of legal notices, such as notices of public hearings, requests for bids and notices of elections;
  • serving as the Records Management Officer for the City;
  • serving as custodian of all official records of the City Council, including agendas, minutes, ordinances, resolutions, contracts, deeds, etc., as well as agendas and minutes of the various Boards, Commissions, and Committees of the City;
  • serving as the primary resource from which a citizen can obtain public information under the Public Information Act;
  • serving as the official keeper of the City Seal, and issuing all proclamations and certificates on behalf of the City;
  • managing, processing and issuing Alcoholic Beverage Permits; and Massage Establishment Permits
  • overseeing and managing all liability and property insurance coverage and claims for the City.